The following Conditions of Hire should be read and the booking form signed before the booking is accepted.

1. Hirings can only be made by arrangement with the Bookings Secretary.
Tel 01827 830507.

2. All bookings to be paid for in advance of the event except by previous arrangement with the Bookings Secretary.

3. If a cancellation is necessary, then the Bookings Secretary must be notified at least 24 hours in advance otherwise the fee will be forfeited.

4. All hirers must appoint a named person to be responsible for fire safety rules observance and their name must be given to the Bookings Secretary.

5. All fire exits to be kept totally clear of obstructions and impediments.

6. It is the responsibility of each hirer to leave the Village Hall in a clean and tidy condition. All rubbish must be disposed of in the outside dustbin and new swing bin liners should be inserted in the bin which has been emptied. If the outside bins are full, rubbish must be removed from the premises.

7. The hall floor and other areas should be swept clean and mopped at the end of the event.

8. All lights and heaters must be turned off; all windows and doors shut and locked.

9. All evening functions must finish in accordance with the terms of the booking form.

10. No smoking. It is against the law to smoke in these premises.

11. Nothing may be attached to the walls or the fabric of the building. Please see the Bookings Secretary if necessary.

12. Any damage or breakages should be reported to the Bookings Secretary as soon as possible and will be charged for.

13. A bond of £50 will be charged for all Friday and Saturday evening events, and for other events at the discretion of the Bookings Secretary. Bonds will be returned after the event provided cleaning has been carried out to the required standard (see hirer’s checklist), and no breakages have
occurred.

14. Hirers should note that there is no telephone on the premises and should therefore ensure that they have a mobile phone with them in case of emergency.

15. A key deposit of £20 will be charged and will be returned to the hirer, following safe return of the keys to the Booking Secretary.

16. Hirers are liable on a Public Liability basis for any loss, damage, theft or injury caused as the result of their hire, or by the use of any equipment they introduce. No responsibility will be carried by Newton Regis Village Hall.

17. NRVH is not responsible for the hire or use of Newton Regis Parish Recreation Ground. Any proposed use of the Recreation Ground must be agreed in advance and in writing with Newton Regis, Seckington & No Man's Heath Parish Council. It is the responsibility of the hirer to obtain this permission.

18. If these conditions are breached then future bookings will not be accepted.